Boston Private Tutors Privacy Policy

Effective Date: Aug 1, 2025

We respect your privacy. This Privacy Policy explains how Boston Private Tutors, LLC (“we,” “us,” “our”) collects, uses, and protects your personal information. By using the website, as well as by purchasing, enrolling in, or participating in our Services, you (“Client,” “you,” “your”) agree to be bound by these Terms.

This Privacy Policy works in conjunction with the Terms of Service and the Liability Waiver. The Terms govern your business relationship with Boston Private Tutors, LLC, and the Liability Waiver governs assumption of risk and release of claims. Together, these three documents form the complete agreement governing your participation in our Services.

1. Information We Collect

We may collect any information you provide to us, is publicly available, is otherwise available to us without breach of any of our legal obligations or that is reasonably necessary to deliver our Services, including but not limited to:

  • Contact Information: Name, email, phone, mailing address

  • Student Information: Age, grade, school, prior coursework, academic history, learning goals, and relevant educational background

  • Billing Information: Payment details (processed securely by third-party processors)

  • Program Participation Data: Attendance records, homework submissions, progress notes, feedback forms

  • Shipped Materials Programs: Shipping address, order details, and delivery tracking

  • Media: Photos, videos, or audio recordings of participants (for internal use only unless appropriate consent has been granted)

  • Recordings: Group programs (including mastermind sessions, workshops, or classes) may be recorded via Zoom or similar platforms for internal training, quality control, or participant access.

  • Website & Technical Data: IP address, cookies, browser type, and analytics data

2. How We Use Your Information

We use your information to:

  • Provide and manage our Services

  • Process payments and send invoices

  • Ship materials and manage orders

  • Record and make group program recordings available to registered participants

  • Send administrative communications (such as schedules, updates, and reminders)

  • Share participant photos or videos on our website, social media, or marketing materials only with explicit consent

  • Improve our offerings and customer experience

  • Ensure your compliance with the terms of any agreements between us.

3. How We Share Your Information

We may share your information with:

  • Payment processors

  • Tutors, contractors, and program facilitators (bound by confidentiality)

  • Shipping and delivery providers

  • Technology service providers (e.g., Zoom, Google Workspace, cloud storage)

  • Only when required by law or to protect rights, safety, or property

We do not sell your personal information.

4. Data Retention

We retain client data indefinitely unless you request deletion and we are not legally or contractually required to retain it.

5. Data Security

We use industry-standard safeguards, including encrypted payment processing, secure cloud storage, and password-protected systems, to protect your data.

6. Children’s Privacy (COPPA Compliance)

For children under 13, we:

  • Require verifiable parental consent before collecting personal information

  • Collect only information necessary for educational purposes

  • Do not allow children to post publicly identifiable information without parental consent

  • Allow parents to review and request deletion of their child’s information

  • Promptly delete any information inadvertently collected without consent

If we become aware that we have collected personal information from a child under 13 without parental consent, we will delete it as quickly as possible.

7. Your Responsibilities Regarding Privacy

While we take extensive steps to protect your personal information, you are also responsible for:

  • Keeping your login credentials secure and not sharing them with unauthorized individuals

  • Using secure networks and devices when accessing program materials or joining online sessions

  • Respecting the privacy of other participants, including not downloading, recording, or sharing session content or participant information without explicit consent

  • Obtaining appropriate consent before sharing any photos, videos, or identifying information about others in our programs

8. Your Rights

You may:

  • Request access to your information

  • Request corrections or deletion

  • Opt out of marketing communications at any time

9. Contact Us

Questions about this Privacy Policy or your personal information can be sent to:

Boston Private Tutors, LLC
info@bostonprivatetutors.com